Jane month-end close checklist for QuickBooks

Start with one comparable month

Choose the close month first. Export every report for the same clinic/location scope and confirm the Sales report uses Invoice Date. Mixing payment dates, invoice dates, locations, or partial periods can create a plausible difference that is not a bookkeeping error.

Jane’s Bookkeeping Hub, Sales report guide, and Billing Summary guide explain the source reports and date choices.

Monthly close checklist

1. Finish normal Jane transaction entry for the period.
2. Export Sales by Invoice Date, Billing Summary, and Daily Transactions as CSV or XLSX.
3. Add Jane Payments Transactions and Payouts if the clinic uses Jane Payments.
4. Check that the tool recognizes each exact report schema and selected period.
5. Review every source control. “Not applicable” is a separate state with a reason; it is never counted as passed.
6. Map the bank export’s date and amount columns, then resolve any duplicate payout candidates explicitly.
7. Review unsupported activity before mapping QuickBooks accounts.
8. Confirm the saved or entered account mappings are accountant/bookkeeper approved.
9. Review both sides of the balanced journal and each line’s report provenance.
10. Download the package and import it using the included instructions.

Keep the evidence together

The paid package contains the selected QBO journal CSV, a reconciliation workbook, and import instructions. The workbook records the controls and exceptions without carrying patient identities. Keep it with the close workpapers so a reviewer can trace the summary posting back to the reports used.