Jane and QuickBooks do different jobs
Jane can remain the detailed patient and revenue subledger while QuickBooks holds a reviewed monthly summary. You do not need to copy patient-level invoices into QuickBooks to use that model, and this tool does not connect to either account.
Jane explains that clinics can export reports for accounting work and describes both sales import and periodic journal approaches. The right policy still belongs to the clinic’s accountant or bookkeeper. See Jane’s accounting software guide and QuickBooks Online sales guide.
The supported summary-close workflow
- Export Sales by Invoice Date for one complete month.
- Export Billing Summary and Daily Transactions for the same month and clinic scope.
- If you use Jane Payments, add Jane Payments Transactions and Payouts.
- Prove the comparable Jane totals agree before considering a journal.
- Match paid payouts to exact bank entries without combining or guessing matches.
- Apply account names, debit/credit sides, and tax treatment already approved by your accountant or bookkeeper.
- Review the balanced journal and its source provenance before importing it.
What the tool will refuse
Schema drift, a one-cent source difference, ambiguous bank matches, unsupported refund/credit/gift-card treatment, built-in A/R or A/P, Sales Tax Centre treatment, and an unbalanced journal all stop the posting package. A blocked journal is not proof that the books are wrong; it means the supported treatment has not been proven safely.
A small example
Suppose the supported reports prove CAD 10,000 of invoiced sales and the clinic’s approved mapping produces equal CAD 10,000 debit and credit totals. The tool can prepare those summary lines with report provenance. If the Daily Transactions total differs by one cent, it stops instead of inserting a correction.