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Positive Pay guide

How to turn a QuickBooks cheque export into a Positive Pay file

Export a complete cheque list, verify the fields locally, and create the National Bank ISSUE file without sending cheque rows to our servers.

Export the cheque run

Export the issued-cheque report to CSV or Excel. Keep cheque number, issue date, positive amount, and payee in distinct columns. If your export contains more than one bank-account value, the generator asks you to choose one scope instead of combining accounts.

Review before payment

  1. Select National Bank and add the export.
  2. Resolve only genuine delimiter, header, sheet, field, date, row, or account ambiguity.
  3. Compare the cheque count, total when meaningful, and several examples against QuickBooks.
  4. Enter the seven-digit reconciliation account assigned by National Bank.

Confirm the bank result

After downloading and uploading the file, confirm that National Bank reports it accepted and that the accepted issued-item count equals the local review count. A downloaded file alone does not prove the bank registered the issues.

Create a National Bank file