Buildertrend + QuickBooks guide
A Buildertrend bill is missing in QuickBooks: what to check
A missing match in an export is a question to investigate, not proof that a bill never reached QuickBooks. Close Check compares the bill with the transactions in the report you chose and shows near misses separately.
Start with the send status
Buildertrend lets a user choose whether to send a bill to QuickBooks when saving it. A bill can also be sent later. Check the bill's QuickBooks or accounting status in Buildertrend before attempting another push.
If the Bills grid export does not include that status, Close Check marks the alternate-recording check as skipped. It will not infer that a check or expense was intentional just because its amount resembles a bill.
Compare the identity, not only the amount
Confirm the bill number, linked vendor, job, date and amount in both systems. A matching number with a different payee is a near miss; a matching amount alone is weak evidence. If two QuickBooks transactions remain plausible, the result is an ambiguous match for manual review.
Check that the QuickBooks Transaction Detail by Account report covers the close period and includes the relevant job cost accounts. An incomplete report can make a real transaction invisible to this scan.
Decide from the source records
Open the Buildertrend bill and the QuickBooks transaction before making a change. If you confirm the same vendor under a different name, save that link for the next month. If no safe match exists, investigate the sync status and validation error in Buildertrend.
Official references
Independent software. Buildertrend and QuickBooks are trademarks of their owners and are named only to describe compatibility. This guide is not accounting advice.