Skip to main content / Passer au contenu principal
One Purpose ToolsOne job, done clearly

Buildertrend Close Check

See every job and cost code where Buildertrend and QuickBooks don't match

Drop in the Job Costing Budget exports and one QuickBooks report. Close Check shows the job and cost-code gaps, source evidence to inspect, and what remains unexplained. Files stay in your browser.

Check a close

Scan free · $39 to unlock source details + workpaper

Files stay in your browser · No login · No accounting changes

Buildertrend Close Check

Check a client close

Free file review before any payment

  1. 1.Add files
  2. 2.Review
  3. 3.Results

For the full close check, continue on a desktop or laptop. You can explore the sample here.

Required for a full close

One QuickBooks Transaction Detail by Account report for All Dates, Accrual Basis, and one Buildertrend Job Costing Budget export per individual job. Add all jobs together.

How do I export QuickBooks transactions? (new tab)

How do I export Job Costing Budget? (new tab)

Recommended and optional evidence

Buildertrend Bills is recommended: it helps identify the bill behind a difference. QuickBooks P&L by Customer and Time Activities are optional checks. Bills plus QuickBooks detail alone provides a narrower bill sync check.

Why add Bills? (new tab)

Drop your close files here

You can add everything at once or drop .xlsx reports anywhere on this page. Files stay in your browser.

Add one QuickBooks transactions export and at least one Job Costing Budget. Replace or remove any file that could not be read. Bills and QuickBooks transactions alone can run a narrower bill sync check.

Exact export steps

Buildertrend budget

  1. Open each individual job's Job Costing Budget.
  2. Show Cost Codes and Accrual Actual Costs.
  3. Clear Find, Related Items and Cost Type filters.
  4. If QuickBooks costs flow into the budget, complete Sync from QuickBooks.
  5. Expand the cost-code hierarchy and export. Repeat for every job.

QuickBooks detail

  1. Open Transaction Detail by Account.
  2. Set All Dates and Accrual, with no account, customer or transaction filter.
  3. Group by Transaction type. Tick Transaction type plus the 12 observed columns: Transaction date, Distribution account, Distribution account type, Num, Name, Description, Split, Amount, Customer full name, Product/Service full name, Line created by and Line modified by.
  4. Export to Excel.

Bill sync check

If you only have Bills and QuickBooks detail, this close can run a narrower bill comparison. Job and cost-code totals need individual Job Costing Budget exports.

About the bill sync check

Methods and guides

Know what the numbers mean

Questions before you close

Which files do I need?

Export one Job Costing Budget per individual Buildertrend job and one QuickBooks Transaction Detail by Account report for All Dates on Accrual Basis. A Profit and Loss by Customer report is optional for compatible P&L accounts.

Does Close Check connect to either account?

No. You choose exports in your browser. The files are processed locally; Close Check does not log in, sync or change accounting records.

What if my budget export uses another layout?

The free file review stops on a layout it cannot prove. You will see a specific recovery step before checkout. The first authentic Buildertrend budget layout is still awaiting verification.

Does a zero difference certify the books?

No. A clean state means no supported differences were found in the supplied files, confirmed scope and checks shown in Coverage. It is not an accounting certification.

Results are limited to the provided exports, confirmed settings and checks shown in Coverage. Review source records before changing accounting data. Export and error help.

Independent software. Not affiliated with Buildertrend or Intuit. Their names describe compatibility; this tool does not provide accounting advice.