Guide 01
A Buildertrend bill is missing in QuickBooks: what to check
Use bill status, job and vendor links, and source rows to find why a Buildertrend bill has no safe QuickBooks match.
Buildertrend Close Check · Bills only
See which bills need review before closing.
Compare Buildertrend Bills with QuickBooks transaction detail. This narrower check finds documented bill sync issues; a full job and cost-code close also needs individual Job Costing Budget exports.
Files stay in your browser · No login · No accounting changes
The fictional sample demonstrates the full close with budgets; your Bills-only check needs Bills and QuickBooks detail.
Buildertrend Close Check
Check a client close
Free file review before any payment
- 1.Add files
- 2.Review
- 3.Results
For the full close check, continue on a desktop or laptop. You can explore the sample here.
Bill Sync Check
Checks whether individual Buildertrend bills appear correctly in QuickBooks. Add Job Costing Budget files for the full job-cost reconciliation.
To start with bills, add one Buildertrend Bills export and one QuickBooks Transaction Detail by Account export.
Required for a full close
One QuickBooks Transaction Detail by Account report for All Dates, Accrual Basis, and one Buildertrend Job Costing Budget export per individual job. Add all jobs together.
Recommended and optional evidence
Buildertrend Bills is recommended: it helps identify the bill behind a difference. QuickBooks P&L by Customer and Time Activities are optional checks. Bills plus QuickBooks detail alone provides a narrower bill sync check.
Drop your close files here
You can add everything at once or drop .xlsx reports anywhere on this page. Files stay in your browser.
Add one QuickBooks transactions export and at least one Job Costing Budget. Replace or remove any file that could not be read. Bills and QuickBooks transactions alone can run a narrower bill sync check.
Exact export steps
Buildertrend budget
- Open each individual job's Job Costing Budget.
- Show Cost Codes and Accrual Actual Costs.
- Clear Find, Related Items and Cost Type filters.
- If QuickBooks costs flow into the budget, complete Sync from QuickBooks.
- Expand the cost-code hierarchy and export. Repeat for every job.
QuickBooks detail
- Open Transaction Detail by Account.
- Set All Dates and Accrual, with no account, customer or transaction filter.
- Group by Transaction type. Tick Transaction type plus the 12 observed columns: Transaction date, Distribution account, Distribution account type, Num, Name, Description, Split, Amount, Customer full name, Product/Service full name, Line created by and Line modified by.
- Export to Excel.
Bill sync check
If you only have Bills and QuickBooks detail, this close can run a narrower bill comparison. Job and cost-code totals need individual Job Costing Budget exports.
About the bill sync checkLearn the close
Trace the reason behind a gap.
Guide 02
QuickBooks cost on the wrong project after a Buildertrend bill sync
Trace a matched bill whose QuickBooks job cost sits on another customer or project.
Guide 03
Why a QuickBooks Category Details cost may miss the Buildertrend budget
Understand the Product/Service detail needed for some QuickBooks expenses to appear in Buildertrend job costing.
Guide 04
Buildertrend Actual Costs and QuickBooks job costs do not agree
Separate the part of a job cost gap explained by this scan from costs outside its inputs and rules.
Questions before you close
What this check can tell you
Does Close Check connect to Buildertrend or QuickBooks?
No. You export the reports yourself and choose them in this browser. The tool does not use either login, API or account connection.
Does a zero difference mean the books are correct?
No. The bill difference and optional totals gap describe only the files, period, settings and checks shown in Coverage. Review the source rows before changing accounting records.
What happens if a report is missing a column?
Close Check identifies a missing required column beside that file and asks for a corrected export. Checks that need unavailable optional data are listed as skipped in Coverage.
Can it fix transactions?
No. It never edits Buildertrend or QuickBooks. Findings include source references and next steps for a person to review.
Has it been tested with my account's exports?
The built-in sample is fictional. The Bills layout has been checked against an authentic export, and the QuickBooks reader against controlled exports. Your account's layout may differ; unsupported files are held for review rather than guessed.
Checks are based on the files and columns shown in Coverage. Review exceptions against your books before making changes.
Independent software. Not affiliated with Buildertrend or Intuit. Buildertrend and QuickBooks are trademarks of their owners and are named only to describe compatibility. This tool reports differences; it is not accounting advice.