Buildertrend + QuickBooks guide
QuickBooks cost on the wrong project after a Buildertrend bill sync
A bill can exist in both systems and still make one job look too high and another too low. The project on each QuickBooks detail line matters as much as the transaction total.
Confirm the job link
Buildertrend links each job to a QuickBooks customer, sub-customer or project. If names differ, verify the link in the company settings or job details before comparing amounts. Close Check accepts an exact or unique leaf-name match; anything ambiguous requires a choice.
Read the line-level evidence
For a matched bill, Close Check adds the Buildertrend amount to B, the QuickBooks cost on the linked customer to C, and lines on other customers to W. The difference X equals B minus C. A project mismatch appears as R5 and contributes the amount on the other customer to X.
The optional totals view also applies the opposite sign to the receiving job. That explains how one wrong project can create two job-level gaps without changing the company-wide cost.
Correct the intended source
Open the bill and QuickBooks transaction. Confirm which job should own the cost and whether the customer mapping is correct. Close Check only reports the difference; it does not edit or push an accounting record.
Official references
Independent software. Buildertrend and QuickBooks are trademarks of their owners and are named only to describe compatibility. This guide is not accounting advice.