Buildertrend + QuickBooks guide
Why a QuickBooks Category Details cost may miss the Buildertrend budget
QuickBooks can show an expense on the right customer while Buildertrend's Job Costing Budget does not show it. The detail type is one documented cause.
The documented difference
Buildertrend says its QuickBooks Online expense pull maps Products and Services to Buildertrend cost codes. Expenses itemized in QuickBooks Category Details use chart-of-accounts categories and are not pulled into the budget through that path.
Close Check flags an unclaimed job cost line on a linked job with no Product/Service as R6. The flag is conditional on the accounts you selected and the columns in the exported report. It is a risk to verify, not a claim that every blank report cell proves Category Details was used.
What to inspect
Open the QuickBooks transaction and check whether the cost is on Item Details or Category Details. Then confirm its Customer/Project and Product/Service. Check that the QuickBooks product is mapped to a Buildertrend cost code and that the job is set to include QuickBooks costs in the budget.
If the transaction is a bill already claimed by a Buildertrend bill, Close Check treats its lines as claimed instead of reporting them as a separate direct QuickBooks cost.
Avoid double counting
A separate QuickBooks check or expense with the same vendor, job, amount and nearby date as a claimed bill is only a possible duplicate. Review both source records before deleting, recoding or re-entering anything.
Official references
Independent software. Buildertrend and QuickBooks are trademarks of their owners and are named only to describe compatibility. This guide is not accounting advice.